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Tips for
Setting up a Conference Call

Conference Calling is Easy!

Having a conference call with co-workers, potential clients, executives and vendors can be intimidating, but it doesn't have to be. By incorporating simple tips and tricks on your conference call, you can make sure things go smoothly every time. So how does a conference call work? Check out the infographic below for your guide on hosting and joining a virtual meeting. Follow these five simple steps to make it easy to connect and collaborate:

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How to Set Up a Conference Call

Step 1: Schedule the Call

Provide date and time of the meeting to participants. Make sure to include an agenda with such items as: review budgets, go over numbers, compare past reports.

Pro Tip
Make sure you consider participants in different time zones.

Fun Facts
27 Minutes average conference call length

5 minutes average attention span.

Step 2: Invite Participants.

Provided the Dial-in # and Access Code to participants.

Pro Tips
You need only four kinds of people in the meeting room: The decision maker. The influencers. The resource person. The executor.

Fun Facts

  • 113 billion minutes of audio conferencing generated by the audio-conferencing market last year.
  • 55% of survey respondents admit to eating or making food while on a call.

Step 3: Prepare.

Organize a list of action items and detailed goals for participants to discuss during the meeting.

Pro Tip
Creating an agenda before the meeting and sticking to it will make your meeting more efficient. When topics begin to derail. You can refer back to the agenda. Ask: “Is this relevant to the purpose of the meeting?”

Fun Facts
39% of survey respondents have dropped off a call and pretended they stayed for the whole thing and 27% have fallen asleep during a call.

Step 4: Call in.

At the time of conference, call your dial-in # followed by the access code and host pin.

Fun facts
11 million business meetings occur each and every day. 5 minutes the average time a solo caller waited before hanging up.

Step 5: Start collaborating.

Pro tip
Don’t be afraid to speak up and encourage participants to do the same. 57% state that they are open, talkative, sharing ideas and speaking whenever they get the chance.

Fun Fact
60% of respondents said they would speak up more in a conference call if their voices and ID were masked and they could ask anything they wanted or make a remark without retribution. Don’t have a conference call account?

Go to FreeConferenceCall.com and get one for free in 5 seconds!